Writing Business Documents

Hi, our fellow readers…..long time no see….
Today I am going to address the problem that haunted not only an MBA student but also a professional.

Writing A Business Document!!

Do you often think that writing business documents is very agonizing? Is it difficult to tell your point directly without getting lost in a lot of explanations?? No worries lads, today MBA League is giving you the secret to write a clear and straightforward business documents. This is the first lesson, so you have to stay tune for the very next update……now let’s start our journey ……
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The first thing you need to know before writing a business document is what are you trying to say and the audience of the document…..most of us do not think the audience is pretty important, that is where we are wrong…Furthermore, It is pretty easy to know what we are trying to say, heck you are writing it for a reason, but it is difficult to find the essence of the writing itself.

The essence of the writing is the meaning behind those words, is it to inform, to motivate or to persuade…These three are very different in any sense, so you need to take care of your word of choice, tone and formality based on that. Let’s say don’t just give the product detail specification if you want to persuade people to buy it, you do not want to only inform them but to persuade them. For that reason, you need to plan your business documents carefully to prevent sending a wrong message.

There are four basic aspects that you guys need to grasp before writing a business document, the plan, audience, message, and word choice. Let’s talk about the plan first. Plan is not what you want to fulfill because of your responsibility, like assignment or job task, but what you want to accomplish through this document. That is why content is very important. The content is not only what belongs to the document but also what does not belong to it. A lot of MBA students forget the latter and get confused when they are trapped in the middle of the chaos they made themselves.

Basically, knowing what does not belong to the documents will make the paper more straightforward and clear. There will not be ambiguity or double meaning in it. So, knowing the content is the first thing that you need to do before planning to write a business document. The next thing you have to do is trying to meet the audience expectation through this document. If they want a thorough analysis or detailed specification just give it to them. Please remember that the document is not for you, it is for the audience. The document is a bridge for you to accomplish your purpose…

That is our lesson for today…see you tomorrow for the next lesson …the audience ; )      

ClaudyaLita